Director of Finance & Administration – Job Description

Overview
Day One seeks a Director of Finance & Administration to support the work of our interdisciplinary team of professionals focused on prevention and intervention services for young people affected by intimate partner violence. The Director of Finance & Administration (DFA) ensures sound financial planning and management across all aspects and departments of Day One. A member of the leadership team, the DFA reports to the Executive Director and works directly with the bookkeeper, auditor and the Finance and Audit Committee of the Board of Directors. The DFA leads all finance, accounting and administrative functions of Day One, including functional responsibility over accounting, payroll, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts. The successful candidate will have experience at building systems for a small and growing nonprofit, a strategic approach to analyzing and projecting budgets, hands-on experience with the administration of a nonprofit, and be committed to Day One's mission and service to the field. The ideal candidate will be familiar with New York City and State as well as federal contracts and grant reporting.

Hiring Organization
Day One is the only organization in New York devoting its full resources to preventing dating abuse among young people. Day One partners with youth to end dating abuse and domestic violence through community education, supportive services, legal advocacy and leadership development. Day One’s Community Education Program trains youth and adults about dating abuse and the law. Serving citywide youth 24 years of age and under, the Direct Services Program provides crisis counseling, legal representation, advice and information to youth. Day One’s Youth Voices Network engages young survivors in advocacy and outreach projects to build awareness of teen dating violence.
Day One recognizes that anti-violence work is emotionally demanding and professionally complex. We strive to create an office culture that invests in the wellness of staff and leads to employee sustainability. Office policies are designed to promote healthful practices and establish a supportive and collaborative environment for and among staff.

Finance and Accounting Responsibilities
a) Oversee short- and longer-term strategic financial planning.
b) Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.
c) Prepare monthly, quarterly and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Directors. Develop financial reports for Board and Committee meetings.
d) Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans. 
e) Manage organizational cash flow and forecasting. 
f) Maintain existing relationships with vendors, funders and bank. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Directors. Produce external financial statements.
g) Working with development and program staff, oversee financial planning, management, and reporting of government, foundation, and privately-funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.
h) Interface with such City, State and Federal agencies on all financial matters.

Human Resources, Operations and Administrative Responsibilities
a) Further develop and manage Day One's administration of all personnel policies and procedures, ensuring compliance with legislation and policies.
b) Oversee benefits administration; recommend modifications to existing plans plus additional options; negotiate with benefit providers.
c) Provide guidance to managers and staff on all personnel issues that arise; liaise with payroll and benefits vendor and outside counsel, as needed.
d) Negotiate and ensure compliance with all contracts.
e) Review all independent contractor agreements.
f) Oversee invoicing for and tracking of fee-for-service work.
g) Ensure recruitment, hiring, evaluation and other personnel policies and procedures are being followed consistently and in compliance with the law.
h) Understand and mitigate key elements of Day One's risk profile; negotiate and maintain appropriate insurance coverages.
i) Act as principal staff member ensuring Day One’s infrastructure and operational needs are being met, addressing issues related to office space and related resources.

Qualifications
a) Excellent written and verbal communication skills; meticulous attention to detail; ability to operate effectively in a rapidly changing environment.
b) A minimum of 7 years in finance, with at least 3 years in a managerial position; Experience as part of a nonprofit organization's leadership team.
c) Expertise or at minimum familiarity with financial/accounting and database software (e.g. QuickBooks, Excel, SalesForce).
d) Excellent written and verbal communication skills, with an ability to translate complex organizational data into clear and simple messages for a wide range of audiences.
e) At least a Bachelor of Arts or Bachelor of Science degree, preferably an advanced degree in a related field.
f) Familiarity with federal, city and state funding process, including proposal and reporting requirements.


Salary and Benefits
Salary is competitive and dependent on experience. Day One offers a benefits package that includes a 401(k) plan with match, health, dental, vision, flexible spending accounts, pre-tax transit costs and generous vacation.

Application Process: Please send a cover letter and resume attached as a single document to the Executive Director of Day One at snilva@dayoneny.org. Please describe your interest in the position and provide current salary in your cover letter.
Day One is currently fielding applicants and plans to begin interviewing during March 2016; this position will be expected to begin work June 1, 2016.

Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply. Applicants will be seen on a rolling basis. We regret that only applicants considered for the position will be contacted by Day One.


DATING VIOLENCE EDUCATOR/COUNSELORS (RAPP COORDINATORS)


JOB DESCRIPTION
Job Summary Day One seeks energetic and creative applicants to fill seven positions as Relationship Abuse Prevention Program (RAPP) Coordinators. The RAPP Coordinators must have a Masters in Social Work and experience working with youth and/or intimate partner violence. Each RAPP Coordinator will participate in the design and delivery of preventive and informative workshops to end intimate partner violence (IPV) among youth and provide young people already experiencing such violence with counseling and direct assistance from a school-based site in New York City.


Day One Overview
Since 2003, Day One has devoted its full resources to preventing intimate partner violence (IPV) among young people. Day One partners with New York City youth to end IPV through a combination of preventive and direct services. Our multi-disciplinary approach brings together a highly collaborative staff with expertise in legal, social service and education service provision. Serving New York City youth up to 24 years of age, our Direct Services Program provides direct legal representation, advice and information, individual and group counseling and case management services to survivors. Through the Community Education Program, Day One educates young people in schools and youth programs about IPV and the law, as well as trains professionals and parents to support teens experiencing abuse.

Day One recognizes that anti-violence work is emotionally demanding and professionally complex. We strive to create an office culture that invests in the wellness of staff and leads to employee sustainability. Office policies are designed to promote healthful practices and establish a supportive and collaborative environment for and among staff.


Responsibilities of RAPP Coordinators
As a full time employee of Day One, each RAPP Coordinator will be assigned to a single New York City high school or middle school where he or she will conduct the following tasks, returning to Day One’s office one day per week for supervision and program planning activities.

  • Teach a healthy relationships curriculum addressing dating abuse, domestic violence and the law, sexual assault/consent and coercion to youth, caregivers, and school-based professionals
  • Adapt a curriculum to fit the needs of applicable school and community
  • Deliver individual and group counseling and supportive services to young survivors of dating violence, witnesses and affected youth as individuals and in groups
  • Participate in weekly clinical supervision
  • Coordinate a summer Peer Leadership Program, training and engaging students in development and delivery of dating violence prevention activities and workshops
  • Develop and/or assist in the development and delivery of additional presentations, including arts-based workshops
  • Coordinate outreach, scheduling, and partnership with community based organizations
  • Assist in the development of materials and workshops
  • February 1, 2016
  • Work with Day One staff to determine program direction and expansion, including participating in strategic planning and program evaluation activities
  • Represent Day One at community-based events, panels, conferences and occasional media opportunities
  • Assist in tracking program data through maintenance of databases and measurement tools
  • Availability for occasional evening or weekend meetings or presentations
  • Other related duties as assigned

Qualifications

  • Masters of Social Work and experience working with adolescents/teens and intimate partner violence
  • Facility working with diverse groups of youth, including lesbian, gay, bisexual and transgender-identified youth, immigrant youth, individuals in crisis and/or low-income communities, youth in care, etc.
  • Training/Facilitation experience
  • Commitment to the empowerment of young people
  • Ability to work independently and in a collaborative setting
  • Exceptional written, verbal and organizational skills
  • Excellent judgment, attention to detail and time management skills
  • Experience with Word, Excel and database systems
  • Bilingual in English and Spanish preferred


Salary and Benefits
Salary is competitive and dependent on experience. Day One offers a benefits package that includes health, dental, vision, 401k with match, life insurance, flexible spending accounts and generous vacation. Supervision hours will be provided by an LCSW.

Application Process: Day One is currently fielding applicants and plans to begin interviewing during March 2016 for positions that will be expected to begin work July 1, 2016.

Please send a resume and a cover letter including current salary to Michele Paolella, Program Director, at mpaolella@dayoneny.org with RAPP Coordinator in the subject line. We regret that only applicants considered for the position will be contacted by Day One.

Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply.


SUPERVISING SOCIAL WORKER - JOB DESCRIPTION


Job Summary
Day One seeks an energetic and creative social worker with an interest in program development to serve as Day One’s Supervising Social Worker. The Supervising Social Worker must have an LCSW with clinical supervising privileges in the state of New York. The Supervising Social Worker will participate in the design and delivery of Day One’s new Relationship Abuse Prevention Program (RAPP).


Day One Overview
Since 2003, Day One has devoted its full resources to preventing intimate partner violence
(IPV) among young people. Day One partners with New York City youth to end IPV through
a combination of preventive and direct services. Our multi-disciplinary approach brings
together a highly collaborative staff with expertise in legal, social service and education
service provision. Serving New York City youth up to 24 years of age, our Direct Services
Program provides direct legal representation, advice and information, individual and group
counseling and case management services to survivors. Through the Community Education
Program, Day One educates young people in schools and youth programs about IPV and
the law, as well as trains professionals and parents to support teens experiencing abuse.

Day One recognizes that anti-violence work is emotionally demanding and professionally
complex. We strive to create an office culture that invests in the wellness of staff and leads
to employee sustainability. Office policies are designed to promote healthful practices and
establish a supportive and collaborative environment for and among staff.


Responsibilities of Supervising Social Worker
Supervising Social Worker will provide clinical supervision to six RAPP Coordinators as well as Day One’s Social Worker. In addition to responsibilities related to program development and clinical supervision, the Supervision Social Worker will maintain a caseload of counseling clients, assist in development of materials and outreach strategy for the RAPP program, and assist with other projects of Day One as assigned. The RAPP program includes the following components, carried out by the RAPP Coordinators and Supervising Social Worker in collaboration:

  • Development and delivery of a healthy relationships curriculum addressing dating abuse, domestic violence and the law, sexual assault/consent and coercion to youth, caregivers, and school-based professionals
  • Deliver individual and group counseling and supportive services to young survivors of dating violence, witnesses and affected youth as individuals and in groups
  • Coordinate a summer Peer Leadership Program, training and engaging students in development and delivery of dating violence prevention activities and workshops or other educational campaigns that they can bring back to their home schools in the school year
  • Coordinate outreach, scheduling, and partnership with community based organizations
  • Work with Day One staff to determine program direction and expansion, including participating in strategic planning and program evaluation activities
  • Represent Day One at community-based events, panels, conferences and occasional media opportunities
  • Assist in tracking program data through maintenance of databases and measurement tools
  • Availability for occasional evening or weekend meetings or presentations
  • Other related duties as assigned

Qualifications

  • Licensed Clinical Social Worker (LCSW required) with experience working with adolescents/teens and intimate partner violence
  • SIFI certification required
  • Facility working with diverse groups of youth, including lesbian, gay, bisexual and transgender-identified youth, immigrant youth, individuals in crisis and/or low-income communities, youth in care, etc.
  • Training/Facilitation experience
  • Commitment to the empowerment of young people
  • Ability to work independently and in a collaborative setting
  • Exceptional written, verbal and organizational skills
  • Excellent judgment, attention to detail and time management skills
  • Experience with Word, Excel and database systems
  • Bilingual in English and Spanish preferred

Salary and Benefits
Salary is competitive and dependent on experience. Day One offers a benefits package that includes health, dental, vision, 401k with match, life insurance, flexible spending accounts and generous vacation.


Application Process: Day One is currently fielding applicants and plans to begin interviewing during March 2016 for positions that will be expected to begin work July 1, 2016.
Please send a resume and a cover letter including current salary to Michele Paolella, Program Director, at mpaolella@dayoneny.org with RAPP Supervising Social Worker in the subject line. We regret that only applicants considered for the position will be contacted by Day One.


Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply.

 

Updated 3/2016